Property Management Services

Property Management Services Philadelphia PA

Robert H. Wise will handle all of the day-to-day operations that are required to fulfill the property management services that your Community Association needs. We provide comprehensive service management to a variety of communities and associations.

Property Management Services

  • Maintain the common areas of the property within the constraints of the approved budget; review operating expenditures including insurance, utilities and services and where possible, reduce the cost to the Association while maintaining the quality of services.
  • Hire, pay (at the expense of the Association), negotiate, supervise and discharge employees or sub-contractors necessary to maintain the premises in accordance with the approved budget.
  • Negotiate on behalf of and at the expense of the Association service contracts for utilities, trash removal, security, janitorial, landscaping and any other such service deemed necessary for the property.
  • Purchase on behalf of and at the expense of the Association all tools, equipment, appliances, materials and supplies for the proper operation and maintenance of the property.
  • Provide periodic inspection reports of the common areas of the Association and, if advisable, recommend an appropriate course of action.
  • Assist the Board in the placement of insurance in accordance with the governing documents.
  • Provide 24-hour, seven-days a week answering service.

Facility Management

Our Company employs only the most qualified property management professionals whose combined experience provides solutions to the common maintenance problems that affect community associations. Securing and reviewing all bids for services is just one of our responsibilities of the property management services our business provides your facility.

Facility Management Services Include:

  • Will secure and review all bids for presentation to the Board of Directors.
  • Develop and review preventitive maintenance programs.
  • Investigate and troubleshoot various maintenance issues that typically face a community such as mechanical system breakdowns, landscaping, erosion, water diversion, roofing problems, etc.
  • Supervise and instruct on-site maintenance personnel in the mechanics of maintaining the property and providing property management services..

Financial Overview

Our management services emphasise the financial stability of the Association. This is vital, and Robert H. Wise Management oversees all facets of the accounting process including accounts receivable and payable, general ledger, bank reconciliation, budget preparation, etc.

Financial Management Services Include:

  • Send monthly association fee invoices or annual coupons to unit owners including:
    • Maintenance Charges
    • Late Fees
    • Legal Fees
    • Utility Charges
    • Other Related Charges
  • Offer online banking and auto debit services for payment of monthly association fees.
  • Institute a late fee policy and notify delinquent owners within the time frame prescribed by the Governing Documents; provide the Board with periodic listings of delinquent accounts, and take action deemed appropriate upon direction from the Board.
  • Deposit all funds collected on behalf of the Association into a segregated bank account in the name of the Association.
  • Payment of all approved invoices to creditors
  • Provide the Board with a monthly financial statement showing receipts and disbursements for the month, comparing the monthly and year-to-date activity to budgets for those periods.
  • Prepare annual budget.
  • Cooperate with the independent auditors in regard to an annual certified audit.
  • Assist in the preparation and distribution of bi-weekly payroll to employees; payment of all related taxes; and preparation of all weekly, quarterly and annual federal, state and city payroll tax returns.
  • Provide fidelity bond coverage in addition to "Managers" liability insurance.

Administration

Communication in all its forms (the enforcement of Association Documents and Rules and Regulations, resident correspondence, unit file organization) plays an integral part in the success of a community association.

Financial Management Services Include:

  • Assist the Board with the development, implementation and enforcement of rules and regulations established for the enhancement of the Association including architectural control.
  • Assist the Board in the development and revision of the Association's Governing Documents.
  • Assist the Board with the preparation and distribution of all materials in connection with the annual / election meeting, special meetings and budget meetings.
  • Correspond with unit owners in matters deemed necessary by the Board.
  • Set up and maintain unit owner and vendor files.
  • Attend board meetings and special meetings as required.
  • Attend board meetings and special meetings as required.Assist the Board in the preparation and filing of any insurance claim resulting from a covered occurrence under the terms and conditions of the policy.
  • Assist the seller of a unit by providing necessary statements of Association dues balances, certificates of resale, by-laws, rules and regulations, etc. for a fee to be paid by the seller.

Robert H. Wise Property Management Services specialize in Association Management and all facets of Community Management. We have extensive experience providing Property Management to Philadelphia, PA. We also service the Greater Philadelphia area, including Bucks County, Montgomery County, Chester County and Delaware County. If you would like to learn more about the comprehensive property management services that Robert H. Wise can provide your community, we invite you to contact us at our main office at (215) 732-2222, or through our online contact form HERE. We look forward to your call!